What to Know When You Arrive

Everything you need to know when you arrive at the symposium venue.

1. Arrival & Registration

Participants are encouraged to arrive early to allow sufficient time for registration and to locate their session rooms.

• Day 1 — Friday, 16 October 2026: Registration 07.30–08.15 WITA
• Day 2 — Saturday, 17 October 2026: Registration 07.30–08.10 WITA

The organizing committee will be available at the registration area and around the venue to assist participants with check-in, directions, and general enquiries.

2. What to Bring

Once your registration is confirmed and payment has been received, our team will send you a Letter of Confirmation by email, a PDF containing your registration details and a QR code used for check-in. Please bring this Letter of Confirmation with you to registration, either printed or saved on your phone, so our team can scan the QR code and issue your participant badge and event materials.

3. Finding Your Session

The symposium will take place across two adjacent buildings at Udayana University Sudirman Campus.

• Dr. A.A. Made Djelantik Theatre (Faculty of Medicine, 4th Floor) — Opening and closing ceremonies, keynote and plenary sessions, Indonesian PrEP Research & Implementation Forum.
• Prof. I Goesti Ngoerah Gde Ngoerah Meeting Room (Faculty of Medicine, 4th Floor) — Coffee breaks and lunch.
• Postgraduate Building — Main Scientific Sessions, MIKM Thesis Presentations, Poster Session.

Directional signage and committee members will be available throughout the venue to assist participants moving between buildings and session rooms.

4. Certificate & SKP

Participants who fulfil the symposium attendance and participation requirements will receive an electronic Certificate of Attendance after the event, sent to the email address used during registration. For eligible Indonesian medical and health professionals, the symposium provides 1–2 Satuan Kredit Profesi (SKP), depending on the participant's professional category.

• SKP allocation may differ by profession.
• Participants must fulfil the applicable attendance and participation requirements to be eligible for SKP.
• Registration alone does not automatically guarantee SKP.
• Certificates and SKP will be processed after participant attendance has been verified.

5. Wi-Fi & Connectivity

Faculty of Medicine: Wi-Fi is available through FK by BLIP. Connection information and instructions are displayed on the walls within the building. If you experience any difficulty connecting, please contact a committee member on site.

Postgraduate Building: Wi-Fi is not available in this building. Participants attending sessions here are encouraged to use their own mobile data connection when internet access is required.

Event Venue & Floor Plan

PERNAS JPHIV 2026 and the INDOQI-HIV Collaborative Symposium will be held at the Faculty of Medicine, Udayana University, Sudirman Campus, right in the heart of Denpasar, Bali. Set in one of the city's established academic and healthcare districts (the campus sits alongside RSUP Prof Ngoerah, Bali's largest referral hospital), the venue offers an excellent setting for international scientific presentations, collaborative discussion, and networking.

All plenary sessions, keynote talks, and the Indonesian PrEP Research & Implementation Forum take place in the Dr. A.A. Made Djelantik Theatre on the 4th floor of the Faculty of Medicine building, which seats up to 200 people. Parallel scientific sessions, including the Main Scientific Sessions across eight breakout rooms, the MIKM thesis presentations, and the poster exhibition, are held in the Postgraduate Building, a short walk away. If this is your first time on campus, plan to arrive a little early on Day 1 to check in, get oriented, and find your way to the Theatre before the opening ceremony begins.

Rooms at a Glance

Floor Plan

Event rooms and key facilities are highlighted in blue. Registration is on the 4th floor of the Faculty of Medicine building, right outside the Dr. A.A. Made Djelantik Theatre. Tap any plan to open it at full size.

Room by Room

Dr. A.A. Made Djelantik Theatre — the main stage of the symposium, this 200-seat auditorium hosts every plenary session, the keynote address, opening and closing ceremonies, and the full three-part Indonesian PrEP Research & Implementation Forum.

Prof. I Goesti Ngoerah Gde Ngoerah Meeting Room — located on the same floor as the Theatre, this 63-capacity room is where coffee breaks and lunch are served on both days, with overflow seating and standing areas nearby for busier breaks.

Postgraduate Building (Gedung Pascasarjana) — a short walk from the Faculty of Medicine building, this is where the conference's parallel tracks happen: eight breakout rooms host the Main Scientific Sessions, while the ground-floor hall doubles as the poster exhibition space. Rooms G.12 & G.13 host the MIKM thesis presentations on Day 1 afternoon, with each topic block running in one room at a time rather than simultaneously.

Hotels Near the Venue

The venue sits in a well-connected part of Denpasar with a wide range of accommodation options within easy reach, from hotels just a few minutes' walk away to well-known chain hotels a short ride away in Renon and central Denpasar. All options below are rated 3-star or above with strong guest reviews.

A Closer Look

Walking distance (under 1 km): Hotel Grand Santhi and Hotel Puri Ayu sit right next to each other just north of the venue, both reachable on foot in about 8 minutes. Grand Santhi tends to edge out on room space and pool quality; Puri Ayu is a dependable, well-established mid-range choice with secure parking.

Denpasar centre (1.5–2.5 km): Amaris Hotel Teuku Umar and ibis Styles Bali Denpasar are reliable international-standard budget-to-midrange chains on the same street. City of Aventus Hotel and Grand Mirah Boutique Hotel offer a more modern, boutique feel nearby. Inna Bali Heritage Hotel is Denpasar's most iconic property, a beautifully preserved 1927 Art Deco building with spacious grounds.

Renon (2–3 km): This upscale, leafy government and business district is home to some of the best-reviewed stays on this list. Four Star by Trans Hotel is a genuine 4-star property with excellent breakfast and service. Bestah Coliving and Cove Ransha Stay are newer boutique/coliving-style hotels with strong guest ratings and a quieter residential feel.

A little further out (3–4 km): Quest Hotel San Denpasar, HARRIS Hotel & Conventions Denpasar, and Aston Denpasar Hotel & Convention Center are well-known national/international chain hotels with strong facilities (gyms, pools, convention space), all a short Grab/Gojek ride from the venue.

Local Transportation to the Venue

Flying into Bali

Ngurah Rai International Airport (DPS) is Bali's only commercial airport, with direct international connections from major hubs across Asia, Australia, the Middle East, and beyond, alongside frequent domestic flights from Jakarta and other Indonesian cities. If your itinerary requires a domestic connection, both terminals (international and domestic) are within walking distance of each other.

From Ngurah Rai International Airport (DPS)

The venue is roughly 13–15 km from the airport, with a typical travel time of 30–45 minutes under normal traffic conditions. Southern Bali's roads can get congested, especially in the late afternoon, so it's worth allowing extra time — the trip can occasionally stretch past an hour during peak periods.

• Official airport taxi (Blue Bird): look for the taxi counter in the arrivals area, or check current estimated fares via the Blue Bird / MyBlueBird app.
• Ride-hailing apps: Grab or Gojek both operate normally in Denpasar; check the app for current fare estimates before booking.
• Public bus (Trans Metro Dewata): the most budget-friendly option; official route, schedule, and fare info is available at bali.trans.my.id.
• Private airport transfer: many hotels and travel agents offer pre-booked transfers — check with your hotel directly for current rates.

Getting Around Denpasar

Trans Metro Dewata's Corridor III route (running between Terminal Ubung and Matahari Terbit Beach in Sanur) stops at Halte RS Udayana and Halte Pojok Sudirman, both a short walk from the Faculty of Medicine campus. For shorter hops, ride-hailing apps (Grab, Gojek) remain the easiest choice.

Accessibility

The organizing committee wants every participant to be able to attend PERNAS JPHIV 2026 and the INDOQI-HIV Symposium as comfortably as possible. Both the Faculty of Medicine building (home to the Dr. A.A. Made Djelantik Theatre) and the Postgraduate Building are equipped with lifts, so every session room is reachable without needing to use the stairs.

A Few Things to Plan Around

• Restrooms at the venue are general-use facilities rather than dedicated accessible restrooms.
• There isn't a reserved accessible parking spot, but the venue has a large parking area right next to the entrance that all guests are welcome to use.
• Sign language interpretation is not currently arranged for plenary sessions.
• If you'd like a quiet place to rest between sessions, the Prof. I Goesti Ngoerah Gde Ngoerah Meeting Room is available for this outside of coffee break and lunch times — just let a committee member know on-site.

Language Interpretation

PERNAS JPHIV 2026 brings together speakers from Indonesia and abroad, so sessions will be delivered in a mix of Bahasa Indonesia and English depending on the speaker.

Simultaneous interpretation will be available for plenary sessions to help bridge this gap — when a speaker presents in English, interpretation is provided in Bahasa Indonesia through a listening device, and vice versa when a speaker presents in Bahasa Indonesia. This means you can follow along in whichever language you're most comfortable with, regardless of which language the speaker is using on stage.

If you have any questions about interpretation before the event, feel free to reach out to our secretariat at cphi@unud.ac.id.

Before You Travel to PERNAS JPHIV 2026

Bali is a welcoming and well-connected destination, but a little preparation goes a long way, especially for international participants.

Visa & Immigration

Indonesia offers visa-free entry to a number of countries, including all ASEAN member states, and a Visa on Arrival (VOA)/e-VOA option for many others, typically around USD 35, valid for 30 days and extendable once from within Indonesia. We strongly recommend checking your eligibility directly on the official Directorate General of Immigration website (evisa.imigrasi.go.id). If you're eligible for e-VOA, applying online before you depart means a much shorter queue at immigration. Make sure your passport is valid for at least six months beyond your arrival date, and keep a digital and printed copy of your passport, visa approval, and conference registration confirmation with you when you travel.

Weather

October sits at the transition between Bali's dry and rainy seasons. Expect warm, humid days, typically 24–32°C, with mostly dry conditions but the occasional brief afternoon shower, so it's worth packing a light rain jacket or a compact umbrella. Indoors, air-conditioned conference rooms can run cool, so a light layer such as a cardigan or blazer is worth having on hand.

Health

Most travellers do not need any special vaccinations to enter Indonesia, with the main exception being travellers arriving from countries with risk of yellow fever transmission, who may be asked for proof of vaccination. Tap water is generally not recommended for drinking — bottled water is widely available and inexpensive. As with any international trip, we recommend travelling with insurance that covers medical expenses and, ideally, medical evacuation.

Money & Payments

The local currency is the Indonesian Rupiah (IDR). ATMs are widely available and generally accept international cards, though it's worth notifying your bank of your travel dates in advance. Credit cards are generally accepted at hotels, malls, and larger restaurants, but many local eateries, market stalls, and transport options are cash-only, so carry a reasonable amount of Rupiah in small denominations for day-to-day spending.

Etiquette & What to Wear

For conference sessions, formal attire is expected — the key is looking neat and presentable rather than following a strict dress code, so business attire, batik, or similar smart formal wear all work well. Outside of sessions, smart, modest clothing is a safe choice for exploring Denpasar. If your visit includes a temple visit, a sarong and sash are usually required and can typically be borrowed or rented on site.

SIM Cards & Internet

Local SIM cards and e-SIMs from major providers (Telkomsel, XL, Indosat) are easy to find at the airport and at convenience stores around the city, with affordable data packages. Registering a physical SIM card requires your passport, as per Indonesian regulations, so keep it handy when you purchase one.

Food & Dining Near the Venue

Denpasar's Sudirman area has a steady supply of everyday dining options, from Padang food stalls and warungs serving nasi campur to modern cafés and convenience stores. Conference lunches are provided as part of the programme, but if you have specific dietary needs (vegetarian, halal, or other requirements), our secretariat team is happy to point you toward nearby options.

Emergency Contacts

Should you need medical attention or first aid during the event, our committee will be stationed at the registration desk throughout both days. RSUP Prof Ngoerah, Bali's largest referral hospital, is directly adjacent to the venue for anything requiring more advanced care. It's worth keeping a note of Indonesia's general emergency number (112) alongside your hotel's address and contact details.